Last Updated:
Introduction
Welcome to the Chatham-Kent Quilters’ Guild website. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, process, and disclose information about you when you visit our website, become a member, register for programs or workshops, or make payments through our site.
Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.
Who We Are
The Chatham-Kent Quilters’ Guild is a community organization based in Ontario, Canada. Our website provides information about our guild, allows for membership registration and renewal, workshop registration, and facilitates payments for these services.
Information We Collect
We collect personal information that you voluntarily provide to us when you:
- Register as a member of our guild
- Register for programs or workshops
- Make payments through our website
- Complete contact forms
- Subscribe to our newsletter
Types of Information Collected
Depending on how you interact with our website, we may collect:
- Contact Information: Name, email address, phone number, mailing address
- Account Information: Username, password
- Payment Information: Credit card details, billing address (Note: payment information is processed through secure third-party payment processors)
- Membership Information: Membership status, renewal dates, membership preferences
- Workshop Registration Information: Workshop selections, preferences, special requirements
- Communications: Emails, form submissions, messages through our contact forms
- Technical Information: IP address, browser type, device information, pages visited, time spent on pages
How We Use Your Information
We use your information for the following purposes:
- Providing Services: To process your membership registration, workshop registrations, and payments
- Communications: To respond to your inquiries, send newsletters, and provide information about upcoming events or guild updates
- Account Management: To create and maintain your member account
- Improvement of Services: To analyze website usage and improve our website and services
- Legal Compliance: To comply with applicable laws and regulations
How We Share Your Information
We do not sell your personal information to third parties. We may share your information with:
- Service Providers: Third-party vendors who help us operate our website and provide services (such as payment processors, email service providers, and website hosting services)
- Guild Officials: Guild board members or committee chairs who need access to certain information to fulfill their roles
- Legal Requirements: When required by law, court order, or other legal process
Third-Party Service Providers
Our website uses several third-party services:
- WordPress: Our website platform
- Gravity Forms: For payment processing and form submissions
- Membership Management Software: To manage member accounts and subscriptions
These third parties have their own privacy policies that govern how they use your information.
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect information about your browsing activities on our website. These technologies help us analyze website traffic, customize content, and improve your experience.
You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our website.
Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, including:
- Access: The right to request copies of your personal information
- Correction: The right to request correction of inaccurate information
- Deletion: The right to request deletion of your personal information
- Restriction: The right to restrict processing of your personal information
- Data Portability: The right to receive your personal information in a structured format
- Objection: The right to object to our processing of your personal information
To exercise these rights, please contact us using the information provided in the “Contact Us” section.
Data Security
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Membership information is typically retained for the duration of your membership plus an additional period for administrative purposes.
Children’s Privacy
Our website is not directed to children under the age of 16. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.
International Data Transfers
We are based in Ontario, Canada, and our website is hosted in Canada. If you are accessing our website from outside Canada, please be aware that your information may be transferred to, stored, and processed in Canada where our servers are located.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Last Updated” date. We encourage you to review this Privacy Policy periodically.
Contact Us
If you have questions or concerns about this Privacy Policy or our practices regarding your personal information, please contact us at:
Chatham-Kent Quilters’ Guild
St. Paul’s Congregational Church
450 Park Ave. West
Chatham, ON N7M 1X3
Email: ckquiltguild@gmail.com
Additional Information for Ontario Residents
Under the Personal Information Protection and Electronic Documents Act (PIPEDA) and other Canadian privacy laws, you have certain rights regarding your personal information.
Compliance with Canadian Anti-Spam Legislation (CASL)
We comply with Canadian Anti-Spam Legislation (CASL). We will not send commercial electronic messages (CEMs) without your express or implied consent. You may withdraw your consent at any time by contacting us.
By using our website, you consent to our Privacy Policy and agree to its terms.
Become a member of the C-K Quilters Guild
